The following institutions in Punjab may apply for award of funds:

• Provincially chartered public-sector universities and their sub-campuses
• Public-sector colleges currently running BS 4-year programs
• Public-sector community colleges

The budget for the different types of activities will be allocated as shown below. All budget heads are subject to taxes as per government rules.

• Seminars
  

  Budget Head	Max Amount (in PKR)
  Honorarium for speakers @Rs. 5,000 per speaker – maximum 3 speakers	15,000
  Travel and Accommodation for (01) out of station speaker only Travel: As per actual or @ Rs. 4,000 max whichever is less Accommodation: As per actual or @ Rs. 6,000 maximum for 1 night, whichever is less	10,000
  Promotional materials and publications Flexes, standees, banners flyers, brochures, handouts, sound system, etc. As per actual or @ Rs.7000 maximum, whichever is less	7,000
  Refreshments Lunch @ PKR 350 per person – Maximum 10 persons + Tea @ PKR 70 per person –  Maximum 100 persons	10,500
  Miscellaneous As per actual or @ 3% of total maximum, whichever is less	1,300
  Total (maximum)	43,800

• Workshops
  

  Budget Head	Max Amount (in PKR)
  Honorarium for resource person @ Rs. 5,000 / 90 minute session – maximum 4 sessions Sessions may be conducted by multiple speakers	20,000
  Travel and Accommodation for (01) out of station speaker only Travel: As per actual or @ Rs. 4,000 max whichever is less Accommodation: As per actual or @ Rs. 6,000 maximum for 1 night, whichever is less	10,000
  Promotional materials and publications Flexes, standees, banners flyers, brochures, handouts, sound system, etc. As per actual or @ Rs.7000 maximum, whichever is less	7,000
  Refreshments Lunch @ PKR 350 per person – Maximum 50 persons + Tea @ PKR 70 per person –  Maximum 50 persons	21,000
  Materials and supplies Software, hardware, tools, instruments, real-life displays, worksheets etc. for the conduct of workshops As per actual or @ Rs.10,000 maximum, whichever is less	10,000
  Miscellaneous As per actual or @ 3% of total maximum, whichever is less	2,100
  Total (maximum)	70,100

• Job Fairs
  

  Budget Head	Max Amount (in PKR)
  Honorarium for speaker @ Rs. 5,000 per speaker – maximum 2 speakers	10,000
  Travel and Accommodation for (01) out of station speaker only Travel: As per actual or @ Rs. 4,000 maximum whichever is less Accommodation: As per actual or @ Rs. 6,000 maximum for 1 night, whichever is less	10,000
  Promotional materials and publications Flexes, standees, banners flyers, brochures, handouts, sound system, etc. As per actual or @ Rs. 100,000 maximum, whichever is less	100,000
  Refreshments Lunch @ PKR 350 per person – Maximum 100 persons + Tea @ PKR 70 per person – Maximum 100 persons	42,000
  Stall arrangements Setting up stalls for each company present at the job fair As per actual or @ Rs. 5,000 per stall maximum, whichever is less	200,000
  Miscellaneous As per actual or @ 3% of total maximum, whichever is less	11,000
  Total (maximum)	373,000

• Completion
  • All applications must be typed in Word.
  • Responses should be entered in the textboxes provided. Checkboxes can be selected or unselected by clicking on the relevant checkbox.
  • Supporting documents such as speaker or resource person CVs and list of companies for job fairs, if applicable, should be attached separately.
• SubmissionApplicants must submit:
  • • A soft copy, as a Word document, of the proposal form along with speaker CVs and list of companies (if applicable) via email to phec@punjabhec.gov.pk from the institutional email address of focal person.
    • One (01) original, duly signed and stamped, and three (03) printed copies of the original along with supporting documents (if any) via courier at the address below:

  Director (Policy Development & Reforms)
  Punjab Higher Education Commission
  10th Floor, Arfa Software Technology Park
  346-B, Ferozepur Road, Lahore

  • Proposal forms must be submitted in both soft and hard formats at least 30 days before the proposed date of activity.
  • Incomplete proposal forms or those without attached supporting documents will not be considered.
  • Questions related to completion of this form should be emailed to phec@punjabhec.gov.pk.
• Review
  • A committee constituted by PHEC will review and recommend proposals for funding.
  • An award letter for approved proposals will be issued to institutions.

• Institutions should apply at least 30 days in advance of the proposed date of activity.
• Institutions should provide additional supporting documentation if required by PHEC for evaluating funding requests.
• An award letter will be issued to institutions for approved proposals. A portion of the approved budget (70%) will be released in favor of the head of institution (Vice Chancellor for universities, Principal for colleges) while the remaining amount will be released upon submission of vouched accounts, activity report and attendance sheet.
• Supporting departments at the institution such as Office of Research, Innovation and Commercialization (ORIC), Student Affairs, Industrial Linkages, as well as teaching departments are encouraged to coordinate with the office/department dealing with career services to prepare and submit proposals for organizing relevant activities.
• Institutions are encouraged to seek other sources of funding in addition to PHEC to support the activities for which proposals are submitted.
• Institutions should provide vouched accounts (receipts, quotations, tenders) as per Government of Punjab’s PPRA rules for all purchases within 30 days of completion of the activity.
• Any unspent amount should be refunded to PHEC through transfer/cross-cheque within 30 days of completion of the activity.
• All budget heads are subject to taxes as per government rules.
• Institutions should notify Punjab Higher Education Commission (PHEC) of any changes in the proposed activity that are made after the award of funds by PHEC. PHEC reserves the right to adjust the awarded amount in such cases.
• Institutions should send invitations to PHEC for participation at the activities that have been awarded funds.
• Institutions should feature Punjab Higher Education Commission (PHEC) on all promotional material (print and online) related to activities that have been awarded funds.